5 Fundamentals of Rental Property Management

Dated: July 16 2020

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Good rental property management is crucial to keep a real estate property in a fine form. While the significance and advantages of proper rental property management are apparent, its how-to can be quite challenging to several investors of real estate. Hence, we will be discussing what you should know about rental property management in this article.

Fundamentals of Rental Property Management

Essentially, there are five essential components of rental property management. As a new tenant takes over a property, the components tend to repeat themselves in the form of a cycle – which may not be necessary. Regardless of the kind they come, every rental property needs the five fundamentals to be successful.

1. Getting new tenants

One of the most crucial aspects of property management is finding a new tenant. Getting a new tenant can be performed in different ways. For the beginners, you may consider getting a realtor to help search for tenants on your behalf. This method is safe and reliable because realtors utilize appropriate channels to find tenants. Common advertisement is another option, which is quite effective. As a matter of fact, most tenants are usually found in this way. A broad advertisement medium such as newspapers and the internet is always recommendable as they often reach a broad audience. After getting prospects, endeavor to present an application form for them to fill. Request for information such as tenant’s rental history, criminal history, employment, income, credit history, among others. From the details provided by the prospective tenants, you can assess the applicants to find the most suitable candidates for your real estate property.

2. Showings and Evaluations

A showing is a next step once you have prospects who are interested in your property. It will take some times to prepare for showings, so endeavor to meet with the tenants. Individually, you can take the tenants around the property or use a rental open house – a better idea, if you are capable. An open house helps conserve time, and most especially establish a feeling of urgency among the prospects; consequently, the whole application process tends to be quicker. Once the compilation of applications is complete, you can then start to review them. To assess each tenant objectively, ensure that the application form complies with the Fair Housing Laws. Now, you can evaluate the tenants. Ensure that the evaluation is done meticulously; perform a background check as well as a credit check on every tenant. To verify credit checks, credit bureaus such as Experian and Equifax will come handy. After the evaluation, you should have found the most suitable tenant for your property; contact the person. Ask him/her to sign the lease, then process a security deposit. Additionally, do well to inform the unsuccessful applicants.

3. Understand the Law

Another significant component of rental property management is to know the real estate law, which may influence your experience, most especially if you intend to perform a short-term rental. While several real estate laws exist, the common ones have to do with state laws, zonings and evictions. Also, as a property manager, you should be able to deal with evictions. Evictions can be quite demanding, and if care is not taken, it can land you in a complicated situation. Eviction tends to come in different forms depending on state laws. Also, state and local laws usually affect zoning. In some regions or counties, income property placements typically have serious consequences. Hence, ensure that you understand the most common laws before investing in real estate properties.

4. Collection of Rents

Understandably, rent forms the most crucial aspect of rental income for property managers. In this modern age, the majority of tenants pay online. However, some still pay via checks. Regardless of your preferred method, ensure that payments are made as scheduled. To promote the payment of rent promptly, you can implement a late-rent fee.

5. Maintenance

The fifth function is ensuring that the investment property is running smoothly. Property maintenance must be updated as at when due, regardless of whether it is occupied or empty. Before renting out a property, ensure that all the appropriate renovations and repairs are done. Even when the property is occupied, endeavor to check the property routinely in case any maintenance issues emerge.

In fact, if a tenant calls, you may have to visit the property in late hours to address a problem. Well, you can request the services of a handyman to take care of such issues on your behalf. Whichever way you choose, just ensure that the rental property is always well-maintained. Functional properties usually attract many prospective tenants, while current occupants tend to stay longer, generating more funds for you.


To achieve a successful investment property, there is a need to have strong rental property management in place. By ensuring that management duties are performed adequately, you will earn substantially, as well as experience tenant satisfaction and stability.

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